Privacy policy

International Women's Day Banbury is a not-for-profit group led by Corse Concierge Ltd. It was established for not-for-profit making purposes and does not make a profit. In the event that a profit is made for its own purposes, it will not be used to enrich others. We are therefore not required to register with the UK Information Commissioner's Office, however, we still take data protection and your privacy very seriously.

Corse Concierge Ltd is a registered data controller with the UK Information Commissioner's Office under number ZA226132.

International Women's Day Banbury will:

• only process information necessary to establish or maintain support

• only process information necessary to provide or administer activities for people who are part of the organisation or have regular contact with it

• only hold information about individuals whose data is needed to process for this exempt purpose

• restrict our processing of personal information that is necessary for this exempt purpose

We hold personal data about:

• Event curators and collaborators

• Event attendees

• Partner organisations such as event hosts and sponsors

• Prospective collaborators and partners

• Newsletter subscribers

We will only disclose this data if:

• It is required by law

• It is required to provide you with services and goods including event attendance

• You have given us prior consent

We do not buy or sell personal data for any purpose.

To verify, update or amend your personal data, or contact us with a data protection query, please email data@iwdbanbury.com

You also have the right to lodge a complaint about our processing with the UK’s Information Commissioner’s Office. 

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Helpline number: 0303 123 1113

Your rights

As an individual whose personal data is processed by International Women's Day Banbury you have these rights:

• The right to be informed, which is what this privacy policy is for.

• The right to access what data we hold about you.

• The right to object to direct marketing – either use the unsubscribe option or contact us directly.

• The right to object to processing carried out on the basis of legitimate interests.

• The right to erasure (in some circumstances).

• The right to data portability.

• The right to have your data rectified if it is inaccurate.

• The right to have your data restricted or blocked from processing

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us if you wish to make a request.

Our website

International Women's Day Banbury uses a third-party service, Google Analytics, to understand how users interact with our website in order to better understand who is visiting, why they are visiting, and how we can better help them by improving our website. 

Google Analytics stores information about:

• the pages you visit on iwdbanbury.com

• how long you spend on each iwdbanbury.com page

• how you got to the site

• what you click on while you’re visiting the site

Individuals cannot be identified from the information we gain from Google Analytics. You can opt out of all Google Analytics tracking if you would prefer. 

Cookies

iwdbanbury.com puts small files (known as ‘cookies’) onto your computer to collect information about how you browse the site.

This site will place the following cookies on your computer.

_ga - Provider: Google Analytics - Google Analytics gathers information allowing us to understand interactions with our websites and ultimately refine that experience to better serve you. This cookie is used to distinguish users and expires after 2 years.

_gat - Provider: Google Analytics - Google Analytics gathers information allowing us to understand interactions with our websites and ultimately refine that experience to better serve you. This cookie is used to distinguish users and expires at the end of your session.

_gid - Provider: Google Analytics - Google Analytics gathers information allowing us to understand interactions with our websites and ultimately refine that experience to better serve you. This cookie is used to make sure that our website is not overwhelmed by too many requests and expires after 24 hours.

You can control cookies via your web browser settings. 

Emailing us

We use Transport Layer Security (TLS) where possible to encrypt and protect email traffic. Where this is not possible we use Secure Socket Layer (SSL) protection, alongside monitoring for viruses or malicious software.

Data we may hold

Curators and collaborators

As a curator or collaborator, we may hold the following information about you:

• Your name and contact information such as phone number and email address

• What you do

• What you are interested in being involved in or working on

• What we are collaborating on

• Communications with you

We process this data under the lawful basis of legitimate interest. We have carried out a legitimate interest assessment which is available upon request. International Women's Day Banbury will be processing the personal data of curators and collaborators in ways we believe they would reasonably expect, and which have a minimal privacy impact on them.

We will retain your personal information about you for the duration of your involvement with International Women's Day Banbury, plus 6 months. 

Event attendees

As an event attendee we may hold the following information about you:

• Your name and contact information such as phone number and email address

• What events you intend to attend, or have attended

• Communications with you including event feedback

We use this data to meet our contractual requirements to you in providing an agreed event. 

We will retain your personal information about you for the duration our events around International Women's Day Banbury, plus 6 months. 

Partner organisations

As the representative of a partner organisation, we may hold the following information about you:

• Your name and contact information such as phone number and email address

• What you do

• What you are interested in being involved in or working on

• Communications with you

• Financial details if that is the nature of your support

We will retain all financial records for 6 years, following the end of the current financial year. This may include your data. We process all other data under the lawful basis of legitimate interest. We have carried out a legitimate interest assessment which is available upon request. International Women's Day Banbury will be processing the personal data of partner organisation representatives in ways we believe they would reasonably expect, and which have a minimal privacy impact on them.

We will retain your personal information about you for the duration of your involvement with International Women's Day Banbury plus 6 months. 

Prospective collaborators and partners

As a prospective member or partner, we may hold the following information about you:

• Your name and basic contact information such as phone number and email address

• What you do

• What you are interested in being involved in or working on

• How we may be able to help you

• Communications with you

If you contact us via email, phone or the contact us page on our website, this data allow us to follow-up with you.

If 6 months after the duration of the enquiry, you can not an active collaborator or partner we will remove this data from our systems.

Newsletter subscribers

As a newsletter subscriber, we may hold the following information about you:

• Your name and email address

• What you would like to hear from us about

• A record of your consent to receive our newsletter

We will use this information to send you news about International Women's Day Banbury and its events. We will ask you annually to check and update this information. If we do not hear from you then, your details will be removed. You can unsubscribe using the link included in all email newsletters or on the contact details above.

Photography, video and feedback

We will be capturing images during IWD Banbury. If you attend, we'll assume given permission to use any photography or video taken on the day. We reserve the right to use any event-related social media posts, quotes or feedback you might give in future material; We'll make sure we credit you wherever possible.

All attendees at our ticketed events can use one of our "No photography" stickers to mark their badge or wear in a visible position. Our official photographer will avoid any close shots in such cases, and we will do our very best to avoid publicly sharing photos containing anyone wearing a sticker.

For virtual events we will check for consent before taking any recordings or images. You may chose to

Data we may transfer

We use third-party tools to organise our events including - Slack, Google GSuite, Xero, Contentful, Trello, Toggl and MailChimp - These tools may transfer your information out of the European Economic Area. 

Fringe events

Please note that any independently organised events, listed as "Fringe events", are subject to their own data processing and control measures. Please contact the event organiser or consult their privacy notice for further information about how they collect, process and retain personal data.

This policy will be reviewed annually. Date of last review: 2021-11-03